In the last couple of years, there’s been a marked shift among my clients in regards to the keeping of hard copies. They don’t want to keep them, is, predictably, what’s happening.
The threat of an audit once inspired enough anxiety that holding on to physical papers felt like an insurance policy against calamity. Lately, people are happy to put their faith in the cloud to come to their aid. Digitizing has begun to feel increasingly like a more secure method of retaining records, in fact.
Paper receipts, business invoices, medical records, business cards– why should I have to keep all of these? People ask. When everything else I do is virtual, shouldn’t my filing cabinet be, too? And for that matter, let’s rocket those shoe boxes of photos out there into digital space, while we’re at it! Lord knows I’m not looking at them in their current disorganized state.
As the saying goes, the best system is the one you’ll use. If paper copies bring you down, clutter your desk, and feel impossible to keep track of, and organizing in a virtual context feels pragmatic, do-able, and in line with your lifestyle, then I say to hell with thin sheets of wood pulp! Your new attitude: Scan do (baby).